Project Execution Manager - Site Coordination & Installation

Overview

The Project Execution Manager is responsible for end-to-end coordination of site activities across multiple project locations, covering material management, installation supervision, and inventory maintenance. The role requires ensuring smooth execution of installation activities in line with project timelines, quality standards, and safety requirements.

Requirements

Education

Diploma or Bachelor's Degree in Engineering (Mechanical or Electrical preferred).

Experience

4-6 years of experience in site coordination, installation, or project execution roles.

Industry: Manufacturing

Department: Projects / Operations

Industry Preference: Construction, Electrical, Industrial Equipment Installation, or Manufacturing Projects.

Duties and Responsibilities

Site Coordination and Supervision

Coordinate and conduct project kick-off meetings with internal teams and site representatives.
Oversee day-to-day project activities across multiple installation sites.
Coordinate with vendors, contractors, and internal teams to ensure timely material availability and execution.
Conduct regular site inspections to review progress and ensure installation work is carried out to project specifications and safety standards.
Identify gaps or deviations and escalate proactively to management.
Initiate and follow up on payments from installation sites and contractors to ensure timely billing and collection.

Material and Inventory Management

Plan, request, and track all materials required for ongoing and upcoming installations.
Maintain accurate site-wise inventory records covering materials received, issued, and utilised.
Coordinate with purchase and stores teams for material dispatch and replenishment.
Monitor material utilisation to minimise wastage across each site.

Project Monitoring and Reporting

Prepare and submit daily, weekly, and monthly progress reports for management review.
Track project timelines, daily progress, and key milestones to ensure timely completion.
Identify potential risks or delays and escalate proactively.
Ensure all documentation, site photographs, and installation reports are updated consistently.

Team and Vendor Management

Supervise site teams, technicians, and subcontractors to ensure effective execution across all locations.
Ensure appropriate manpower allocation across multiple sites based on project requirements.
Maintain clear communication with clients, vendors, and internal departments throughout the project lifecycle.
Lead vendor development initiatives for installation partners to strengthen capability and reliability.

Compliance and Safety

Ensure adherence to company safety standards and site-specific regulatory requirements.
Conduct regular EHS and quality checks across all active project sites.
Ensure EHS compliance is maintained throughout the full project lifecycle.
Coordinate and support invoice preparation against SITC and installation sites in line with project milestones and completion certificates.

Required Skills and Abilities

Strong understanding of project execution processes and material management.
Working knowledge of installation processes across electrical or industrial project environments.
Effective coordination and communication skills across multiple teams and stakeholder levels.
Ability to manage multiple sites and teams simultaneously without compromising execution quality.
Proficiency in MS Excel, progress reporting, and project documentation.
Working knowledge of SAP or equivalent ERP software preferred.
Problem-solving mindset with hands-on field management capability.
Willingness to travel to project locations as required.